“At the core of our service is our expertise in hotel bookings for events, where we excel in securing optimal accommodations that meet both the requirements and preferences of our clients and their attendees. Leveraging our extensive network and industry connections, we negotiate competitive rates and favorable terms to deliver exceptional value to our clients.”
MANAGEMENT
A comprehensive approach to ensure that all accommodation needs are met This process includes several key steps:
Assessment
Understanding the specific requirements and preferences of the event attendees, such as room types, amenities, dates, and location preferences
Selection
Identifying suitable hotels that align with the event’s budget, location, and capacity requirements
Reservation
Management
Coordinating the booking process, collecting attendee information, managing room allocations, and handling any special requests or accommodations
Communication
Providing clear and timely communication to attendees regarding hotel reservations, confirmation details, check-in procedures, and any relevant event information
Monitoring
and Support
Ensure accuracy and address any last-minute changes or adjustments. Providing ongoing support to attendees
Attention to detail, negotiation skills, and proactive communication
CONTRACT NEGOTIATION
Strategic process aimed at securing favorable terms and conditions that meet the specific needs of the event organizers and attendees
Analysis
Understanding the unique requirements of the event, including the number of attendees, desired room types, dates, and any special requests or amenities
Research
Researching potential hotels that have the capacity and facilities to accommodate the group size and meet the event’s needs
Proposal
Developing a comprehensive proposal outlining the event requirements and desired terms to present to the hotel. This may include details such as room blocks, rates, complimentary amenities, cancellation policies, and any special concessions or discounts requested
Negotiation
Engaging in negotiations with the hotel to reach mutually beneficial terms. This may involve discussing room rates, room block commitments, deposit requirements, cancellation policies, complimentary amenities (such as complimentary rooms, upgrades, or meeting space), and any other specific requests or concessions
Contract Review
Reviewing the contract proposed by the hotel to ensure that it accurately reflects the negotiated terms and conditions. This includes verifying room block commitments, rates, cancellation policies, deposit requirements, and any other pertinent details
Ongoing Communication
Maintaining open communication with the hotel leading up to the event to address any questions, concerns, or changes that may arise. This includes coordinating rooming lists, managing any additional requests or changes, and ensuring that all logistical details are in place for a successful event
Finalization
Finalizing the contract with the hotel once both parties have agreed on all terms and conditions
LOGISTICS
Coordination of transportation services, ensuring movement of attendees between airports, hotels, and venue
Contract Review
Reviewing the contract proposed by the hotel to ensure that it accurately reflects the negotiated terms and conditions. This includes verifying room block commitments, rates, cancellation policies, deposit requirements, and any other pertinent details
Hotel-To-Venue / Venue-To-Hotel Transportation
Coordinating transportation services to shuttle attendees from their hotels to event venue. Arranging shuttle buses or vans to accommodate group transportation needs, as well as scheduling trips to accommodate different times and hotel locations
Group Transportation
Providing group transportation options for organized activities, sightseeing tours, or off-site events. This may involve chartering buses or arranging guided tours to transport groups of attendees to various destinations, such as tourist attractions, restaurants, or team-building activities
Individual Transportation
For attendees who prefer more flexibility in their schedules or have specific travel preferences. Offering attendees luxury and personalized service, the individual transportation option provides a premium service tailored to their preferences
Logistics Coordination
Overseeing all aspects of transportation logistics, including route planning, vehicle scheduling and driver coordination
CUSTOMIZED EXPERIENCES
Designed to create memorable experiences that resonate with attendees on a personal level
Evaluation
Understanding the specific requirements and preferences of the event attendees, such as room types, amenities, dates, and location preferences
Activity Planning
Understanding the specific requirements and preferences of the event attendees, such as room types, amenities, dates, and location preferences
Engagement
and Feedback
Understanding the specific requirements and preferences of the event attendees, such as room types, amenities, dates, and location preferences
Post-Event
Follow-Up
Understanding the specific requirements and preferences of the event attendees, such as room types, amenities, dates, and location preferences
